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Insurance News – August 2018

(Last Updated On: August 10, 2018)

Voids or Adjustments

Did you know you can submit them Electronically or on the CMS1500 form to the Insurance Carriers? Contact the insurance carrier to verify they will accept voids and adjustments. Medicare will not accept Void or Adjustments electronically.

Note: To make either a Void or an Adjustment, the charge must have been billed and a payment must be attached to the charge. You must enter a payment (partial payment or a zero payment) that was received from the carrier in order to submit the void or adjustment.

1. Click the Charge tab.

2. In the Account # field, enter the patient’s account number, or search for it by clicking the Lookup button, or pressing F3.

3. Click the Review Charges tab.

4. Highlight the charge you want to edit, and then click the Edit button.

5. In the Edit a Charge screen, click the Void/Adjust button. You can submit a void or adjustment for primary or secondary insurance. Remember not Medicare.

6. In the Void or Adjustment field, select A for Adjustment, or V for Void.

7. In the Original Claim Number field, enter the original claim number as it appears on the EOB.

8. In the Charge Amount field, modify the original charge amount as needed when entering an Adjustment.

9. Click the Save button.

10. In the Edit a Charge screen, you must now regenerate the charge. In the Ins field on the Charge Insurance & Current Billing Status section, select the insurance carrier.

11. In the Status field, select B – Bill Current Insurance.

12. Delete any date information in the Date Billed field.

13. Click the Save button. Any Void or Adjustment attached to a charge will be cleared from the system once a claim is re-billed, however the history of any Voids or Adjustments may be viewed at any time using the Insurance Billing History screen available within Inquire > Charges > Billing History.

Press ? for Help in Practice Manage and Search Adjustments or Voids.

Medicare

New Medicare Beneficiary Identifier (MBI) … Get It, Use It

  • Check out the updated CMS mln Matters® July 11, 2018 edition.

https://www.cms.gov/Outreach-and-Education/Medicare-Learning-Network-MLN/MLNmattersArticles/downloads/SE18006.pdf

  • Suggested ways for your office to get the new MBI:
    • Ask Your Medicare Patient
    • Use the MAC’s secure MBI look-up tool
    • Check the remittance advice (coming in October 2018)
  • If you are just starting to enter the new MBIs into Practice Manager, review the February 2018 STI Newsletter for assistance.

New Medicare Cards – Wave 1 Mailing Complete

Wave 1 mailing was completed for people with Medicare who live in Delaware, District of Columbia, Maryland, Pennsylvania, Virginia and West Virginia.

If someone with Medicare in the above-mentioned states did not get a new card, they can:

  • Sign into https://www.medicare.gov/NewCard/ to confirm the mailing of the card
  • Call 1-800-MEDICARE for assistance
  • Use their current card to get health care assistance

Check out the Medicare Card Mailing Strategy for the next wave:

https://www.cms.gov/Medicare/New-Medicare-Card/NMC-Mailing-Strategy.pdf

NY Workers Compensation Features in ChartMaker Medical Suite Version 6.3.1

Great new features are included within the 6.3.1 version of ChartMaker Medical Suite:

  • Procedure code overrides are printed on all Workers Compensation forms
  • Multiple copies of the forms can be printed at once
  • C-4.3 impairment field expanded to allow decimal point entry

Update your system today to take advantage of these new enhancements!

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