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ChartMaker® 2016 Software Release 6.2.5

Here are some of the main highlights in ChartMaker® Medical Suite 2016 (file version 6.2.5). To read a full list of enhancements, view the Release Notes.

Where can I find it?

Clinical: Tools > Code Mapper

What do I need to know?

The Code Mapping dialog has been updated with a new Unit of Measure Mapping tab that allows you to map legacy unit of measure codes to the new unit of measure codes based on the Unified Code of Units of Measure version 1.9.

The Legacy UoM Search section of the dialog will display the legacy codes and descriptions, while the New UoM Search section will display the new codes and descriptions based on version 1.9 of the Unified Code of Units of Measure standard. In the Show only field, for each section, you can display all codes or only unlinked codes. Likewise, you can enter values in the Search field to locate specific codes.

After the applicable codes have been located and highlighted in each section, click the Link To button to link the two codes. Or, click the Unlink button to unlink the two codes. When legacy codes are linked to new version 1.9 codes, those new codes will be displayed when printing and will be included in exported files (Clinical Summary, Transition of Care, and Referral Notes), as applicable.

In addition, you can click the Unit of Measure Builder button to access the Unit of Measure Builder dialog that allows you to create and duplicate codes to link to legacy codes in Unit of Measure Mapping tab of the Code Mapping dialog.

In the Unit of Measure Builder dialog, you can search for a specific code, and then once located you can double-click that code, attach a symbol or symbols to that code (which will appear after the code) by using the corresponding field, modify the Name and Code by using the Backspace button, and once finished click the Create and Close, or Create button. You can also select a string of values and codes to be used as single record, if desired. Likewise, you can delete any user-created unit of measure that has not been linked to a legacy code, by highlighting the applicable unit of measure, and then clicking the Delete button.

How do I use it?

Upon upgrade, the new Unit of Measure Mapping tab in the Code Mapping dialog will be available. You can link legacy codes with the new codes, based on the version 1.9 of the Unified Code of Units of Measure standard, as outlined above.

Where can I find it?

Clinical: ID Tab > Consent & Chart > Registries > Immunization > Configuration

Practice Manager: Patient > Consent, Administration > Registries > Immunization > Configuration, & PCVaccine (External Interface)

What do I need to know?

The system has been updated with the ability to generate an immunization file in the NYSIIS HL7 2.5.1 v1.5 format for submission to the NYSIIS registry.

The Registry Format field in the Registry Configuration dialog (accessed in Clinical via Chart > Registries > Immunization > Configuration, and in Practice Manager via Administration > Registries > Immunization > Configuration), has been updated with a NYSIIS v 2.5.1 v1.5 option, allowing you to configure office location and Site ID information for sending immunization files to the NYSIIS registry in the NYSIIS HL7 2.5.1 v1.5 format.

The Registry Name field, in the Immunization section of the Consent dialog (accessed in Clinical via ID Tab > Consent and in Practice Manager via Patient > Consent), has been updated with a NYSIIS v 2.5.1 v1.5 option, allowing you to configure consent information for sending immunization files to the NYSIIS registry in the NYSIIS HL7 2.5.1 v1.5 format.

The Format field in the Vaccine Registry dialog has been updated with a NYSIIS v 2.5.1 v1.5 option, allowing you to generate an immunization file in the NYSIIS HL7 2.5.1 v1.5 format for submission to the NYSIIS registry.

How do I use it?

Upon upgrading the ChartMaker Medical Suite, the various areas outlined above will be updated with the NYSIIS v 2.5.1 v1.5 option. No user intervention is needed to receive these changes. Simply select this option as applicable when configuring registry and consent information, or when you want to generate a  NYSIIS v 2.5.1 v1.5 immunization file to send to NYSIIS.

 

Where can I find it?

Mobile App: Charge Capture

What do I need to know?

The Charge Capture screen has been updated to indicate what fields are required when capturing a charge in ChartMaker® Mobile. A red asterisk will indicate the required fields in addition to the Procedure and Diagnosis. The required fields are Provider, Facility, Procedure, Diagnosis, and Practice.

    

How do I use it?

Upon upgrading the ChartMaker Medical Suite (requires version 6.2.5.305 or higher), as well as the Mobile App, these changes do not require intervention on the user’s part in order for them to be displayed. You do, however, need to be enrolled for the Mobile App. If you are not yet enrolled, you can enroll here.

Where can I find it?

Mobile App: Rounds

What do I need to know?

The Rounding Details screen has been updated with a Discharged option that allows you to discharge patients via ChartMaker® Mobile. Once the Discharged option is activated for a patient, a Patient Discharge screen will appear allowing you to configure the Discharge Date.

    

The Discharge Date field will default to today’s date. To change the date, simply tap into the Discharge Date field to activate the calendar, then manipulate the calendar to locate the desired date, and then tap SET. The selected date will then appear in the Discharge Date field, and you can tap the OK button to continue. You will return to the Rounding Details screen with the Discharged option activated and the discharge date appearing to the right. When a patient is discharged, they will be removed from the Rounding List screen, and transferred to the Discharged screen. The corresponding hospitalization entry in the Patient Hospitalization dialog in Practice Manager will be updated with the discharge date. You can then return to the Rounding List, or you can deactivate the discharge in the Rounding Details screen, if needed.

    

The Rounding List screen has been updated with a Rounding List icon and an Discharge icon at the bottom of the screen. The Rounding List icon allows access to the Rounding List screen, which has the same functionality as previous versions; while the Discharge icon allows access to the new Discharge screen which displays the patients that were discharged via ChartMaker® Mobile.

A new Discharged screen is available that allows you to view the patients discharged via ChartMaker® The Discharged screen is accessed by tapping the Discharge icon at the bottom of the Rounding List screen.

After the Discharged screen has been accessed, the discharged patients for the facility you were viewing in the Rounding List screen will be displayed for the defaulted date range.  You can modify the facility you are viewing by tapping the facility drop-down, if needed. Likewise, you can tap the From and To date to modify the date range as needed. You can also tap the  icon to order the patients by Admitted Date, Name, or Room Number, as well as filter by Practice and/or Provider. The number of patients for the date range and filtered patients will appear above the  icon.

In the Discharged screen, you can view the patient’s name, date of birth, discharge date, and room number, as well as the option to copy a previous charge, add a new charge, or access to a Rounding Details screen. You can copy a previously sent charge for a patient by tapping the Copy Charge icon, enter a new charge for the patient by tapping the Add Charge icon, or accessing the Rounding Details screen for the patient by tapping the Rounding Details icon. Likewise, you can return to the Rounding List screen by tapping the Rounding List icon at the bottom of the screen, or tap the < icon at the top of the screen to return to the Census screen.

    

How do I use it?

Upon upgrading the ChartMaker Medical Suite (requires version 6.2.5.305 or higher), as well as the Mobile App, these changes do not require intervention on the user’s part in order for them to be displayed. You do, however, need to be enrolled for the Mobile App. If you are not yet enrolled, you can enroll here.

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