Blog Archive: Release Highlights

ChartMaker® 2016 Software Release 6.2.4

Here are some of the main highlights in ChartMaker® Medical Suite 2016 (file version 6.2.4). To read a full list of enhancements, view the Release Notes.
Facesheet: Health Alerts Update

Where can I find it?

Clinical: Facesheet - Health Alert

What do I need to know?

The Health Alert button in the Facesheet has been updated so that whenever button becomes active (highlighted), indicating that a procedure is due per the Flow Sheets, you can now click the Health Alert button to access a Health Alerts dialog that will display the Flow Sheet name, and underneath any procedures that are due for that flowsheet.

How do I use it?

Upon upgrade, the new functionality for Health Alerts will be available. When the Health Alert button becomes active, simply double-click it to access the Health Alerts dialog that will outline any procedures that are due.

New Infobutton

Where can I find it?

Clinical: Chart > Infobutton & Alert Manager

What do I need to know?

A new Infobutton dialog has been created that allows you to research and retrieve diagnostic and therapeutic information concerning a patient via MedlinePlus. The Infobutton dialog is accessed through the Chart menu when in a patient’s chart (Chart > Infobutton), or via the  button located at the bottom-left of the decision support Alert Manager dialog.

After the Infobutton dialog has been accessed, you can then configure the various parameters to search, locate, save, and print applicable diagnostic and therapeutic information as needed. In the Patient Search Criteria section of the Infobutton dialog, you can refine you search by the patient’s Age, Birth Date, Birth Sex, Race, Ethnicity, Sexual Orientation, Gender Identity, as well as Diagnoses, Medications, Procedures, and Lab Results. When selecting diagnoses, medications, procedure, and lab results the corresponding drop-down lists will populate with information from the patient’s chart.

After the search criteria has been selected, you can click the Search button, and the system will retrieve any applicable information from MedlinePlus. You can then scroll through the information in the various tabs below, click the various links in the pages as needed, and then once the desired information has been located, you can save or print that information using the corresponding buttons. Any information saved will appear as a hyperlink in the Saved Information section. You can then access that information as needed by double-clicking the link, and the information will open in a tab below. When that information is no longer needed, you can delete it by highlighting the item in the Saved Information section, and then clicking the Delete button.

How do I use it?

Upon upgrading the ChartMaker Medical Suite, the various methods of accessing and searching for information via the Infobutton dialog as described above will be available. You can save, print, and maintain information as outlined.

 

Medication History Updates

Where can I find it?

Clinical: Chart > Medication History

What do I need to know?

The system has been updated with a Medication History dialog that allows you to import Medication History for a patient from the SureScripts Network into the patient’s chart, and then reconcile that information with any medications currently in the patient’s chart. The Medication History dialog is accessed through the Chart menu when in a patient’s chart (Chart > Medication History). The medication history information is also available through the Medication History button in the Prescribe Medication dialog, however, you are not able to import and reconcile medications when accessing via the Prescribe Medication dialog, it is view only from this area.

Do note, to access Medication History for a patient, the patient must have given medication history consent and it must be configured in the Consent dialog for that patient (i.e., in ID Tab > Consent or Medication History Consent button in Prescribe Medication dialog).

When accessing the Medication History dialog, you may first receive a series of dialogs indicating that the system is gathering the information, or that the Medication History is pending for the patient. Likewise, you may also receive dialogs that indicate that there is no history information available for the patient, or that history information could not be retrieved. See below for examples of these types of messages.

In the Medication History dialog, the patient basic demographic information will be listed, along with medication history for that patient. Beside the Medication History title, at the top of the dialog, the number of medication occurrences will appear in parentheses.

At the bottom of the dialog there is a Filter By section that allows you filter the medication history by Medication, Prescriber, and Last Fill Date. After the filter items are configured as desired, simply click the Filter button. You can then view the medication by scrolling through the Medication section, Reconcile the medications, or Print the medication history. When reconciling and printing, only those medications that are included in the filter criteria will be included.

After the Reconcile button has been clicked, a Clinical Information Reconciliation (CIR) dialog will appear that allows you to view and reconcile the various medications, broken into the patient’s Current Chart Medications, Available Medications from Surescripts Medication History, and a Final Merged List. Each list will show the available medication (name, start and last modified dates, last fill date, and sig information) detail.

Medications in the Available Medications from Surescripts Medication History list are color-coded to denote the level of medication information available and the ability of importation. You can click the Legend option for a complete listing. Medications can be moved individually by clicking the Add button, or in bulk using the Add All button. Each medication also includes a Skip checkbox that can be manually selected, but will be turned on if the medication already exists, has an end date that has passed, or if there isn't enough information to import the medication. Medications that have been added will show in the Final Merged List and labels will be updated to show their status as added.

New medications added to the Final Merged List can be edited by using the Change button (except for controlled substances which cannot be changed during the import process). This will open the Prescribe Medication dialog with as much of the available information found in the Surescripts Medication History pre-filled. The Prescribe Medication dialog will also show the original name, dates, and text from the import at the bottom of the dialog for reference.

An added medication can be removed from the list and existing medications can be discontinued on either the final or current list. If a medication is discontinued, the End Medication dialog will appear and then the medication will be marked as ended.

After all the applicable medications have been reconciled, you can Confirm the import. The system will then import the medications in the Final Merged List, and after confirmation messages have been satisfied, you will return to the Clinical Information Reconciliation (CIR) dialog with the medication information updated. An Auto-generated drug log will be created listing the drug details for each medication imported. Likewise, the patient’s facesheet will be updated with the medications imported, and the medications will appear in the patient’s History tab.

How do I use it?

Upon upgrade, the Medication History functionality will be activated. When in a patient's chart click Chart > Medication History to view, import, and reconcile medication information from the SureScripts Network for that patient. (Do note, the patient must have given medication history consent and it must be configured in the Consent dialog to access the medication history.) The work-flow will be similar to that described above. 

 

New Care Plan Widget

Where can I find it?

Clnical: Chart Notes

What do I need to know?

A new Care Plan widget is available to add to chart note templates, via the Template Editor, that allows you to add Health Status, Impressions, Health Concerns, and Goals regarding a patient's health care.

When the Care Plan widget is accessed, a Care Plan dialog will appear allowing you to add, edit, and delete care plan information for the patient.

The Health Status drop-down list will contain pre-configured status items along with the corresponding SNOMED codes. You can select an item or leave this field blank. When a health status is selected, it will appear in the History tab along with the SNOMED description and code.

The Impressions field allows you to enter any free-text impressions or assessments.

The Heath Concerns section allows you to add chart diagnoses that are of concern via the Add Diagnoses button, or additional health concerns in free-text format via the Add Additional Health Concerns button. When adding diagnoses, an Add Diagnoses as Health Concerns dialog will appear listing any active, inactive, or pre-existing diagnoses that are in the patient’s chart; you can simply check any diagnoses you want to include as health concerns. When adding additional health concerns, an Add Health Concern dialog will appear allowing you to add a free-text description of the concern. After diagnoses and additional health concerns have been added, you can edit and remove items by highlighting the applicable items, and using the Edit and Remove button.

The Goals section allows you to add, edit and remove health goals for the patient via the Add Goal, Edit, and Remove buttons. When adding and editing goals, the Add Goal dialog will appear allowing you to select from user-created list of common goals, or to enter or modify a free-text goal for the patient. Likewise, the Initiated By field allows you to associate who initiated the goal: Provider, Patient, or Both. Common goals can be maintained via the Goal Maintenance dialog accessed by Edit button. Goals added in the Goals Maintenance dialog can be shared with other users in the system, as desired. When a new goal is added, it will appear in the patient’s History tab with the text of the goal.

In addition, in the Note output field you can determine how this information is outputted to the note. You can choose to output the configured information in List format, Paragraph format, or No Output.

When creating a note with a Care Plan button, if the patient already has a Care Plan from a previous note, all the previously entered information will automatically be pulled into the new note. When opening the Care Plan dialog, you can view, edit, and remove items done previously. A patient will only have one active care plan at any time, and this information will be included when generating Transition of Care documents for the patient.         

How do I use it?

Upon getting the upgrade, a Care Plan option will be available in the Template Editor to add the Care Plan widget to applicable chart note templates. Once the widget has been added to a template, simply click the Care Plan button from inside a chart note to access the Care Plan dialog.  Then select and enter the applicable information and options as needed, and then click the OK button once finished.

Mobile App: Charge Capture Updates

Where can I find it?

Mobile App: Charge Capture

What do I need to know?

The Charge Capture functionality has been updated with a new Charge History screen that is appears once a patient has been accessed via the Patient Search screen, and allows you to add a new charge, view the details of previously sent charges, or to copy a charge that had been previously sent from ChartMaker® Mobile. When entering the Charge History screen the patient name will appear at the top, a New Charge link will then appear, and then a Sent Charges section that will contain any previously sent charges from ChartMaker® Mobile. In the Sent Charge section you can either view the charge details for a previously sent charge, and/or copy a previously sent charge.

If you click the New Charge option, you will enter the Charge Capture screen and you can enter the charge capture information as in previous versions.

If you want to copy a previously sent charge, simply tap the  icon next to the corresponding charge in the Sent Charges section. Do note, that if the patient does not previously sent charges a message will appear in this section indicating that no mobile charges have been entered for this patient.

To view the details of a previously sent charge, tap the applicable charge and the Charge Details screen will appear displaying the charge details for that charge capture. In the Charge Details screen you can add a new charge by tapping the  icon, or copy the currently selected charge by tapping the  icon. Likewise, a Copy Charge link and a New Charge link will appear below the charge details information.

                             

When copying charges from wither the Charge History or Charge Details dialog, after tapping the  icon, you will then enter the Charge Capture screen where the procedure and the diagnoses from the previous charge will be populated in the corresponding fields. The provider will default to the user logged in, if that user is a provider. If the user logged in is not a provider, and has previously sent charges, the provider from the previous charge will be populated. If the user logged in is not a provider, and has not previously sent charges, the Provider field will be blank and will need to be configured. The Service Date for the copied charge will default to today’s date, and the Practice will default based on user access and preference. Comments will not be copied. You can add and modify the charge information as needed.

                               

How do I use it?

Upon upgrading the ChartMaker Medical Suite (requires version 6.2.4.325 or higher), as well as the Mobile App, these changes do not require intervention on the user's part in order for them to be displayed. You do, however, need to be enrolled for the Mobile App. If you are not yet enrolled, you can enroll here.

Mobile App: New Hospital Rounds Option

Where can I find it?

Mobile App: Rounds

What do I need to know?

A new Rounds option is available that allows access to a Rounding List where you can view a hospital rounds patient list for each separate facility, and/or hospital, outside of your office, that you see patients. The hospital rounding list is based on information added in the Patient Hospitalization dialog in Practice Manager (accessed via the Hospitalization button in the Patient screen). Any patient with an open hospitalization record (where a Discharge Date has not been entered in the Patient Hospitalization dialog), will be displayed for each applicable facility. The Rounding List will display the patient’s name, date of birth, admission date, and room number, as well as giving you the option to copy a previous charge, add a new charge, or access to a Rounding Details screen where you indicate that a patient has been Skipped (for those patients where a charge has not been entered for the current day), view visit details, and view any charges that have been sent for visit.

The Rounds option can be accessed via the Home screen in ChartMaker Mobile or via the Mobile menu accessed by tapping the  icon located in the top left the screen.

                                         

After the Rounds option has been tapped, a Census screen will appear displaying each facility, the total number of patients within each facility, and the number of patients seen and/or skipped out of that patient total for each facility. To access the Rounding List for a facility, simply tap the applicable facility in the Census screen.

In the Rounding List screen the facility and each applicable patient will be listed along with their date of birth, admission date, and room number for the date range listed in below the facility name. You can tap the From and To date to modify the date range as needed. Likewise, you can tap the  icon to order the patients by Admitted Date, Name, or Room Number, as well as filter by Practice and/or Provider. The number of patients for the date range and filtered patients will appear above the  icon.

Any patient that has an  icon next to their name have been skipped, and any patient that has an  icon next to their name has had a charged entered for the current date for the selected facility and is considered to have been seen. Patients without an icon next to their name have been neither skipped, nor had a charge entered, and therefore are considered not seen.

In the Rounding List you can copy a previously sent charge for a patient by tapping the  icon, enter a new charge for the patient by tapping the  icon, or accessing the Rounding Details screen for the patient by tapping the  icon.

                              

When copying a charge, a Copy a sent charge screen will be displayed with a list the five (5) most recent charges sent from ChartMaker® Mobile. You can then tap the  icon next to the charge you want to copy. You will then enter the Charge Capture screen where the procedure and the diagnoses from the previous charge will be populated in the corresponding fields. The provider will default to the user logged in, if that user is a provider. If the user logged in is not a provider, and has previously sent charges, the provider from the previous charge will be populated. If the user logged in is not a provider, and has not previously sent charges, the Provider field will be blank and will need to be configured. The Service Date for the copied charge will default to today’s date, and the Practice will default based on user access and preference. Comments will not be copied. You can add and modify the charge information as needed.

When adding a charge, you will access the Charge Capture screen and the Provider field will default as described when copying a charge, the Facility field will default to the facility from the Rounding List, and the Service Date will default to today’s date. You can add and modify the charge information as needed.

When accessing the Rounding Details screen, the patients name will appear at the top of the screen, if you tap their name the drop-down will display their Account Number, Date of Birth, and Birth Sex. The next section will display a Skipped option that you can turn on or off by using the corresponding slider. Or, if a charge has been sent for this patient for today’s date, this section will state Charges sent, and the Skipped option will not be available. The Visit Details and any Sent Charges will then be listed. If any charges have been sent, you can copy any of the charges if needed.

                              

   

How do I use it?

Upon upgrading the ChartMaker Medical Suite (requires version 6.2.4.325 or higher), as well as the Mobile App, these changes do not require intervention on the user's part in order for them to be displayed. You do, however, need to be enrolled for the Mobile App. If you are not yet enrolled, you can enroll here.

Mobile App: New Add Patient Option

Where can I find it?

Mobile App: Patient Search

What do I need to know?

The Patient Search screen, accessed via Charge Capture or Patient, has been updated with an Add Patient button, that allows you to add a new patient in ChartMaker® Mobile.

After the  button has been tapped, a New Patient screen will appear allowing you to enter the patient’s name, date of birth, birth sex, and the practice they are associated with. The First Name, Last Name, Date of Birth, Birth Sex, and Practice information is required when adding a new patient.

                             

After the applicable information is entered for the patient, you can tap the Next button. The system will check for any duplicate patients, and if there are similar patients, an Existing Patients Found message will appear displaying the similar patients. You can then tap Continue to continue adding the patient as entered, or tap Cancel to go back to the New Patient screen and modify the patient’s information, or go back to the Patient Search screen to access the correct patient.

                              

After the Continue button has been tapped, the configured patient information will appear for confirmation. If everything is correct, you can tap the Confirm button to add the patient. The patient will then be created, and you will then be able to enter a charge, add another patient, or search for a patient by tapping the appropriate link below. See Figure 6. Do note, that when new patients are added through ChartMaker® Mobile, they are given a status of NPI (New Patient Incomplete Information), and their status will need to be activated in Practice Manager prior to processing any pending charges.

                              

How do I use it?

Upon upgrading the ChartMaker Medical Suite (requires version 6.2.4.325 or higher), as well as the Mobile App, these changes do not require intervention on the user's part in order for them to be displayed. You do, however, need to be enrolled for the Mobile App. If you are not yet enrolled, you can enroll here.

ChartMaker® 2016 Software Release 6.2.3

Here are some of the main highlights in ChartMaker® Medical Suite 2016 (file version 6.2.3). To read a full list of enhancements, view the Release Notes.
Audit Trail Updates

Where can I find it?

Clinical: Chart > Audit > Audit Trail

Practice Manager: Administration > Utilities > Audit > Audit Trail

What do I need to know?

The Audit Trail has been updated to track when user privilege information is modified in Clinical and the PCADMIN module.

When an user privilege event occurs in Clinical, the Event column will display Modified; the Group column will display User; the Audit Trail Description will display Privilege changed: [Privilege Modified]; the Old Value and New Value will contain the applicable privilege settings; and the User Name will be listed in the Metadata column.

When a user privilege event occurs in PCADMIN, the Event column will display Modified; the Group column will display User; the Audit Trail Description will display Privilege changed: [Privilege Modified]; the Old Value and New Value will contain the applicable privilege settings; and the Practice ID and User Name will be listed in the Metadata column.

How do I use it?

Upon upgrading the ChartMaker Medical Suite, the system will automatically track any changes to user privileges in Clinical and PCADMIN, and display them in the Audit Trail as outlined above. No user intervention is needed.

Faxing: Open Text Fax Appliance Updates

Where can I find it?

Clinical: Chart Notes & Organizer - accessed via Chart > Fax

What do I need to know?

The system has been updated so whenever you access the Fax dialog when faxing a note or notes, all of the referring physicians in the Patient referring physicians tab will be defaulted into the Selected recipients column. Likewise, the Patient referring physicians tab has been updated with a select all button (>>) and a deselect all button (<<) to easily toggle all patient referring physicians to selected or to deselected as needed. Do note the select all and deselect all buttons are only available in the Patient referring physicians tab.

How do I use it?

Upon upgrade, if using an Open Text Fax Appliance, these updates will automatically appear when accessing the Fax dialog.

 

Mobile App: Charge Capture Update

Where can I find it?

Mobile App: Charge Capture

What do I need to know?

The Dx Search functionality has been updated so that when searching for diagnoses by code the system will navigate the result to the exact category searched for. Any sub-categories will then be listed below. Likewise, above the search results you can then tap the < option to navigate to broader categories that the search criteria fall under.

          

How do I use it?

Upon upgrading the ChartMaker Medical Suite, as well as the Mobile App, these changes do not require intervention on the user's part in order for them to be displayed. You do, however, need to be enrolled for the Mobile App. If you are not yet enrolled, you can enroll here.

Scan Manager Updates

Where can I find it?

Clinical: Chart > Scan Documents or Notes > Scan Documents

What do I need to know?

The Scan Management dialog has been updated with a Scan as Educational Materials option that allows you to tag scanned documents for a patient as education materials. Once the scanned documents tagged as educational materials have been brought into the chart, they can then be sent to the patient portal for the patient. Per MIPS 2018 and Meaningful Use Stage 3/ONC 2015 requirements providers will only receive credit for educational materials sent electronically to the patient via the patient portal. This option allows you to still receive credit for any hard-copy educational materials given to the patient during their visit.

In addition, the Scan as Lab Result and the Scan as a Progress Note not created in Clinical options have been removed since they are no longer needed. Likewise, the Scan as… options have been reordered alphabetically.

How do I use it?

Upon getting the upgrade, when accessing the Scan Manager, the new options will appear as outlined above. You can configure the options as applicable when scanning documents.

ChartMaker® 2016 Software Release 6.2.2

Here are some of the main highlights in ChartMaker® Medical Suite 2016 (file version 6.2.2). To read a full list of enhancements, view the Release Notes.
New Implantable Device Widget

Where can I find it?

Clinical: Chart Notes

What do I need to know?

The system has been updated to allow you to add information for implantable devices with the additional ability to retrieve device information from the FDA based on the Device UID for those templates that have the new Implantable Device widget.

When the Implantable Device widget is clicked, the Implantable Devices dialog will appear allowing you to add, edit, and delete implantable device information for the patient.

In the Device List section of the dialog, any implantable devices that have been entered for the patient will appear. If the information for the device was received from the FDA, a bullet mark will appear in the FDA column, and the Name column will contain the FDA Device Name. If the information for the device was manually entered, the FDA column will be blank for the device, and the Name field will contain the User-defined Device Name.

When adding a new implantable device, in the Device Details section, you can enter a User-defined Device Name, enter or paste the Device UDI into the corresponding fields, and then click the Verify UDI with FDA button to retrieve device information from the FDA.

If a Device UDI is entered and validated, the system will populate the Device Information section, along with the FDA Device Name, Device Identifier, Serial #, Batch/Lot #, Manufacturer Date, Expiration Date, and Distinct Identification Code fields in the Details Device section with information pertaining to the device you are adding. You are not allowed to modify this information. However, you can click the Refresh FDA Data button to query the FDA database to see if any information has been added or changed.

If a Device UDI is not available, or is not valid, you can manually enter information into the aforementioned fields, except the FDA Device Name, as needed.

Once the FDA data is retrieved, or manually entered if no UDI is available, you can enter an Implanted Date, and then configure the Device Status and Device Removed information and any corresponding dates, as needed.

You can also check the Display in list format option that allows you to determine whether you want the implanted device information to appear in list format, or paragraph format, in the chart note. If the Display in list format option is checked, the configured implant information will appear in list format in the note, if this option is not checked, it will appear in paragraph format.

When the OK button if clicked, the information will be displayed in the chart note, and the information will be tracked in the Audit Trail, as well as the History tab for the patient.

Also, the Facesheet has been updated with an Implantable Devices section that will list any implantable devices that were added for the patient via the new Implantable Device widget. If you click the asterisk (*) button next to the device, the context menu will display the information configured for that device. You can also add a new Implantable Device button to a note by clicking the heading of this section, and then dragging and dropping to the location in the note where you want the button to appear.

How do I use it?

Upon upgrade, an Implantable Device option will be available in the Template Editor to add the Implantable Device widget to applicable chart note templates. Once the widget has been added to a template, simply click the Implantable Device button from inside a chart note to access the Implantable Devices dialog.  Then select the applicable options and click the OK button once finished.

 

New MIPS Dashboard

Where can I find it?

Clinical: Reports > MIPS Dashboard

What do I need to know?

The system has been updated with a MIPS Dashboard that will allow MIPS Eligible Clinicians (ECs) to report their MIPS quality measures with ease. ECs can track their progress throughout their MIPS performance period and make any necessary corrections before submitting their data.

When you access the MIPS Dashboard, you can select, add, edit, and delete various Configurations where you set the eligible clinicians and the various parameters for each of the four categories for of the MIPS program: Quality, Advancing Care Information, Improvement Activities, and Cost. Do note that the Cost category is not available for 2017.

After a Configuration is set up and selected, you will have access to each of the categories to select various parameters for those categories, as well as calculate scores based on the parameters set and your data entered to date. Each of the categories will have a last calculated/modified date so you will easily know if you need to run these again. Likewise, you can also view MIPS Requirements and the system will calculate an Estimated MIPS total composite score.

Prior to configuring and running any data in the MIPS Dashboard you must select a Configuration in the corresponding field. Configurations can be added by clicking the Add button to the right of this field. Likewise, you can edit and delete a configuration by selecting the desired Configuration, and then clicking the Edit or Delete button to the right.

In the MIPS Dashboard Configuration dialog, you can enter a Configuration name, select the Performance period (which needs to be 90 days or more), select the Eligible clinicians (NPI) (which needs to be a single clinician, or all clinicians in the practice), and then select the parameters for the Quality Reporting, Advancing Care Information Exemption, and Improvement Activity Adjustments. Do note, that by default, Quality Reporting is weighted as 60%, Advancing Care Information (ACI) as 25%, and Improvement Activity (IA) is 15%. If a user is configured to be exempt from reporting for ACI, the Quality category will be weighted as 85% and ACI will be 0% and disabled.

Once a configuration is selected in the MIPS Dashboard, you can access the Quality Measures dialog to select the quality measures for your performance period, calculate your estimated score, run a reconciliation report, and generate a file for submission by clicking the Quality button.

In the Quality Measures dialog, in the left pane, the existing 29 quality measures will be listed, like the Meaningful Use Dashboard, but here are re-categorized as Outcome Measures, High Priority Measures, or Other Measures. You can select as many measures as desired, however, at least one outcome or high priority measure must be selected. The selected measures will appear in the right pane as a single row for each selected measure. Once the applicable measures are selected, you can calculate your estimated score by clicking the Calculate button, and after the system is done collecting and running data for the performance period, a Total score will appear at the bottom. After the total score has been calculated you can run a Reconciliation Report and Generate Files for Submission via the corresponding buttons at the bottom of the dialog. Clicking the OK button will save the selected quality measures and maintain any scores.

When calculating quality measure scores, the standard Numerator and Denominator information will be displayed along with a percentage result and a final score. The score starts as a base 3 points for all measures. If the measure has 20 or more in the denominator and at least 1 patient is marked as having Medicare as an insurance during an encounter, the measure is eligible for additional benchmark points. Benchmark points are determined by information provided by CMS, however, not all quality measures have a benchmark. Double clicking a row within the grid will display the benchmark breakdown and bonus points if they exist.

Only the top 6 best performing measures will be counted in the score, if more than 6 measures are calculated. Measures that are not included in the score will be marked with a gray background and reordered to the bottom of the grid. The top 6 measures are then eligible for 1 additional bonus point each for submitting through an EHR (for a maximum of 6 points). One outcome or high priority measure is required, however for each additional outcome 2 bonus points are awarded and 1 for each additional high priority measure (for a maximum of 6 points). Double clicking a row within a grid will also show the bonus points awarded.

When generating files for submission, as QRDA file will be generated that will include all measures that are selected, not just the 6 top performing measures.

If the total score is greater than 60, a warning text will appear indicating that the final score is capped. Clicking the OK button will automatically update the main dashboard view with the final capped score and the weighted score and update the total MIPS score.

If you chose to use the Reporting through the STI Quality Reporting Registry option in the MIPS Dashboard Configuration dialog (see figure 10 above), when you click the Quality button in the MIPS Dashboard, a Quality Score dialog will appear allowing you to manually enter the Quality score from the registry.

With a configuration is selected in the MIPS Dashboard, you can access the Advancing Care Information dialog to select the Advancing Care Information (ACI) options for your performance period, calculate your estimated Base Score, Performance Score, and Bonus Points, run a reconciliation report for your Performance Score, and Print your Performance Score information by clicking the Advancing Care Information button.

The Advancing Care Information dialog is broken up into three areas for Base Score, Performance Score, and Bonus Points. The Base Score must be completed before any other section of the ACI will count. Performance and Bonus sections will automatically be in a disabled state (although measures can be calculated but will show as gray rows and their score will not be added to the total) if Base Score credit is not awarded, and warning text will appear at the bottom to indicate that base credit was not met.

In the Base Score section, you must first check the Performed a security risk analysis option, followed by getting a 1 in the numerator after calculating the 3 base performance measures. You also have the option to select Include controlled substances in the E-Prescribing measure. As an exemption, a user with less than 100 in the denominator for E-Prescribing will count even if they do not have at least 1 in the numerator. To run the base performance measures, click the corresponding Calculate button. Once these conditions are met, the rest of the dialog will be enabled.

The Performance Score section contains a Submitted data for immunization registry reporting option that allows you to indicate immunization registry use for 10 points. In addition, 6 measures can be calculated for an additional 0 to 10 points each, two of which are worth double points, where scoring is based on the performance percentage per CMS requirements and guidelines. Once the applicable options are selected, you can calculate your estimated score by clicking the Calculate button, and after the system is done collecting and running data for the performance period, the results and applicable scores will appear in the corresponding columns in the grid. After the scores have been calculated, you can run a Reconciliation Report and Print the results via the corresponding buttons.

The Bonus Points section has a Submitted data to one or more public health or clinical data registries option that is worth 5 points. Likewise, you may also receive 10 points by making any selection in the ACI Bonus tab of the Improvement Activities dialog which will be described further below.

The final score (points) is listed at the bottom as a breakdown of Base Score plus the Performance Score plus any Bonus Points.

Clicking the OK button will save any calculated scores and selections, and will automatically update the MIPS Dashboard view and the Estimated MIPS total composite score.

With a configuration is selected in the MIPS Dashboard, you can access the Improvement Activities dialog to select an improvement activities that you qualify for during your performance period, by clicking the Improvement Activities button.

The Improvement Activities dialog is broken into three tabs: ACI Bonus, High Weighted, and Medium Weighted activities. Each tab will display the applicable list of activities with a link for More Information and a Yes/No selection drop-down box. High Priority activities are worth 20 points and medium weight are worth 10 points.

If you chose the Small practice, rural area, or non-patient facing clinician option in the Improvement Activity Adjustments section of the MIPS Dashboard Configuration dialog, you will receive double points for each selection. If you selected the Patient Centered Medical Home or equivalent option, you will receive full credit automatically (40 points), but can still make other choices. If you selected the Other approved Alternative Payment Model, you will receive half credit (20 points) automatically.

If you make any selection from the ACI Bonus section, 10 points will be given to the ACI total.

The Total score (capped at 40 points) is listed at the bottom. Clicking the OK button will save any selections and scores, and will automatically update the MIPS Dashboard view and the Estimated MIPS total composite score.

How do I use it?

Upon upgrading the ChartMaker Medical Suite, the MIPS Dashboard will be accessible by clicking Reports > MIPS Dashboard. In the MIPS Dashboard you can then create Configurations as needed, and then select and calculate the applicable options for Quality Measures, Advancing Care Information, and Improvement Activities as outlined above.

Patient Health Information

Where can I find it?

Clinical: Chart > Patient Health Information, The Note Tab, The Organizer, & Scan Management

What do I need to know?

The Clinical system has been updated with a variety means to capture Patient Health Information for patients from both within the Clinical application and from external sources. You can now maintain external links, import external files to a patient's chart, tag chart notes, and scan items for a patient as Patient Health Information.

The system has been updated with a Patient Health Information dialog that allows you to add and maintain external links to a patient’s health information, as needed. In addition, the Patient Health Information dialog will include a listing of all chart notes that have been tagged as Patient Health Information in the Clinical applicable, allowing you to select and open those notes.

To access the Patient Health Information dialog for a patient, open the patient’s chart, and then click Chart > Patient Health Information. You can then Add, Edit, and Delete external links for patient health information using the corresponding buttons, or access any chart notes that were marked as patient health information.

The Note tab context menu has been updated with an Add Patient Health Information option that allows you to add external files to the patient’s chart that will be marked as a patient health information record. When adding files the functionality is similar to using the Add Existing File option.

The Organizer has been updated with a Patient Health Info column that will display Yes when a chart item has been tagged as Patient Health Information. Likewise, the right-click context menu has been updated with a Mark as Patient Health Information option that allows you to tag any non-form chart notes as Patient Health Information.

The Scan Management dialog has been updated with a Scan as Patient Health Information option that allows you to tag scanned documents for a patient as Patient Health Information.

How do I use it?

Upon upgrade, the various methods of maintaining Patient Health Information described above will be available. You can maintain links, import external files, mark chart notes and scan as Patient Health Information as outlined.

Meaningful Use Dashboard Updates: MU Stage 2 2017

Where can I find it?

Clinical: Reports > Meaningful Use… > Dashboard

What do I need to know?

The Meaningful Use Dashboard has been updated with the following Clinical Quality Measures (CQMs):

  • NQF0101 Screening for Future Fall Risk
  • NQFTBD Dementia: Cognitive Assessment.

The NQF0101 Screening for Future Fall Risk CQM will measure the percentage of patients 65 years of age and older who were screened for future fall risk during the measurement period. The LOINC and SNOMED codes used in the Falls Risk Assessment Form screening will count toward the numerator and exceptions.

The NQFTBD Dementia: Cognitive Assessment CQM will measure the percentage of patients, regardless of age, with a diagnosis of dementia for whom an assessment of cognition is performed and the results reviewed at least once within a 12-month period. The LOINC and SNOMED codes used in the Blessed Orientation Memory Concentration Test (Cognitive Assessment) screening will count toward the numerator and exceptions.

See Screening Widget Updated entry in the ChartMaker® 2016 Software Release 6.2.2 highlights for further details on these new screenings.

How do I use it?

These changes do not require intervention on the user's part in order for them to be displayed.

Allergy Widget Updated

Where can I find it?

Clinical: Chart Notes

What do I need to know?

The Active Allergies dialog has been redesigned so that the Reaction SNOMED field precedes the Reaction Whenever SNOMED codes are added in the Reaction SNOMED field for an allergy, the descriptions for the selected SNOMED codes will automatically be added, or appended if there is existing information, to the Reaction field. You can then modify the text in Reaction field as needed.

Also, the Active Allergies dialog has been updated with a Display in list format option that allows you to determine whether you want the allergy information to appear in list format, or paragraph format, in the chart note. If the Display in list format option is checked, the configured allergy information will appear in list format in the note, if this option is not checked, it will appear in paragraph format

In addition, the system has been updated so that the allergic reaction configured for an allergy will be outputted in the chart note.

How do I use it?

In a chart note, click the Allergy widget to open the dialog. Enter applicable information and click OK to save your changes.

Screening Widget Updated

Where can I find it?

Clinical: Chart Notes

What do I need to know?

The Screening widget has been updated with ability to access a Falls Risk Assessment Form questionnaire, and a Blessed Orientation Memory Concentration Test (Cognitive Assessment) questionnaire.

Currently, there are five questionnaires available to configure for patients: the Social, Psychological and Behavioral questionnaire, the Quick Depression Assessment Panel (PHQ9) questionnaire, the Generalized Anxiety Disorder (GAD7) questionnaire, the Falls Risk Assessment Form questionnaire, and the Blessed Orientation Memory Concentration Test (Cognitive Assessment) questionnaire. Depending how the screening button is configured in the template editor, all five questionnaires can be accessed in Screening dialog via corresponding buttons at the top of the dialog; or any combination, up to the five available of those questionnaires could be available via the Screening button.

The Falls Risk Assessment Form questionnaire is accessed by clicking the corresponding button at the top of the dialog. After the questionnaire is accessed, you can configure the answers for the various questions. Do note if the answer to the second question (Is the patient ambulatory?), is anything other than Yes or blank (unanswered), the assessment questionnaire sections below will be grayed out and not score will be given. Likewise, if the answer to the third question (Screening not done for medical reason), is Yes, the assessment questionnaire sections below will be grayed out and not score will be given.

If you click the Balance link you are provided with additional information on how to access the patient for the questions in that section.

The Medication link provides access to a list of medication to consider while answering the questions in that section of the questionnaire. While the Predisposing Conditions or Diseases link provides access to a list of conditions and diseases to considered when answering the question for that section.

The various assessment questions have a measured Total Score based on the answered questions allowing you to quickly determine if the patient is “at risk” for future falls and thereby offer further testing or treatment as needed. If you click the Total Score link, additional information is provided, displaying how the scoring is conducted and providing further information.

The Blessed Orientation Memory Concentration Test (Cognitive Assessment) questionnaire is accessed by clicking the corresponding button at the top of the dialog. After the questionnaire is accessed, you can configure the answers for the various questions. Do note if the answer to the first question (Screening not done for medical reason), is Yes, the assessment questionnaire sections below will be grayed out and not score will be given. Likewise, if the answer to the second question (Screening not done for patient reason), is anything other than Yes or blank (unanswered), the assessment questionnaire sections below will be grayed out and not score will be given.

The Repeat the memory phrase… link provides access to detailed information on how to score this aspect of the questionnaire.

The various assessment questions have a measured Total Score based on the answered questions allowing you to quickly determine if the patient assessment is consistent with dementia and thereby offer further testing or treatment as needed. If you click the Total Score link, additional information is provided, displaying how the scoring is conducted and providing further information.

For each of the questionnaires, you have the ability to determine how this information is outputted to the note. You can choose only to output only the Title, to output the configured information in List format, or to output the configured information in Paragraph format. When information is configured in the Screening dialog, the applicable LOINC and/or SNOMED codes will be attached to the options selected and will be used to access any applicable Meaningful Use quality measures. Likewise, the information will also appear in the History tab for the patient.

How do I use it?

Upon getting the upgrade, in the Template Editor, you have the ability to configure which questionnaires you want to be accessible in each Screening widget that is added to applicable chart note templates. Once the widget has been added to a template, simply click the Screening button from inside a chart note to access the Screenings dialog. Then select from the applicable questionnaire, configure the applicable options, and then click the OK button once finished.

Mobile App: Charge Capture Updates

Where can I find it?

Mobile App: Charge Capture

What do I need to know?

The Enter diagnosis and Enter procedure functionality has been redesigned and enhanced to allow you easily select and search for diagnosis and procedure codes when capturing a charge for the patient. Also, to assist you in easily and efficiently selecting procedures during Charge Capture, the Settings area has been updated with a Procedure Lists option that allows you to create practice-level procedure lists.

The Enter diagnosis functionality in the Charge Capture screen has been enhanced to allow you to easily select and search for diagnoses for the patient. You can now select from recently used diagnoses (Recent Dx), select from the active, inactive, and pre-existing diagnoses from the patient’s facesheet (Facesheet Dx), and search for any diagnosis in the system (Dx Search), to configure current diagnoses for the charge you are capturing. Any of these methods can be used in conjunction when entering diagnoses, and the selected diagnoses (up to five) will be queued in Dx Review area where you can confirm your diagnostic selections.

After you have accessed the Charge Capture area, you can tap the Enter diagnosis link, and you will default to the Recent Dx screen. You can then toggle between the Recent Dx (the compass icon), Facesheet Dx (the stethoscope icon), Dx Search (the magnifying glass icon), and Dx Review (the paper airplane icon) by tapping the applicable icon below.

                    

To select a diagnosis in the Recent Dx and Facesheet Dx screens, tap the diagnosis you wish to add, and a check will appear next to the diagnosis, and the Dx Review icon will keep a tally of the number of diagnoses you have selected.

                   

When you click Dx Search icon you will enter the Dx Search screen where you can search diagnostic codes by ICD10 Description, or by ICD10 Code. You can toggle between these options by tapping the Search By button to the left of the Search field.

You can then enter a description or code in the Search field, or you can tap through the diagnostic tree below to find the applicable diagnosis.

When entering a description or code in the Search field, the system will narrow the diagnostic tree based on your search criteria. You can then tap through the various diagnostic categories until you locate the billable diagnosis code you want to select. As when selecting diagnoses in the Recent Dx and Facesheet Dx screens, when you select a diagnosis in the Dx Search screen a check will appear next to the diagnosis, and the Dx Review icon will keep a tally of the number of diagnoses you have selected.

                   

                   

After all the applicable diagnoses have been selected in the Recent Dx, Facesheet Dx, and/or Dx Search screens, you can click the Dx Review icon to go to the Dx Review screen to review and finalize your diagnostic selections. In the Dx Review screen you can remove any diagnoses that you do not want to include with the charge by tapping the Trash button next to diagnosis. Once all diagnoses have been reviewed, click the OK button to add the selected diagnoses to the charge capture. Those diagnoses will then appear in the Diagnosis area of the Charge Capture screen.

                   

The Enter procedure functionality in the Charge Capture screen has been enhanced to allow you to easily select and search for procedures for the patient. You can now select from a practice-level Procedure List, or search for any procedure in the system (Procedure Search), to configure a procedure for the charge you are capturing. Practice-level procedure lists are maintained via Settings > Procedure List. You can create a single list, or multiple lists, per your office’s needs.

After you have accessed the Charge Capture area, you can tap the Enter procedure link, and the Procedure List screen will default. You can then select a procedure in the Procedure List (star icon) screen, or search for a procedure in the Procedure Search (the magnifying glass icon) screen by tapping the applicable icon below.

In the Procedure List screen, you can toggle the various procedure lists open and closed by tapping the corresponding arrow button to the right of each of the lists. Once the applicable procedure is located, simply tap it to select it.

                   

When you click Procedure Search icon you will enter the Procedure Search screen where you can search procedure codes by Description, or by CPT Code. You can toggle between these options by tapping the Search By button to the left of the Search field.

When entering a description or code in the Search field, the system will display any procedures that contain any of the description or code based on your search criteria. You can then scroll through the list, and once the applicable procedure is located, tap that procedure to select it.

After the procedure has been selected it will appear in the Procedure section of the Charge Capture screen.

                   

                                  

To assist you in easily and efficiently selecting procedures for charge capture, the system has been updated with the ability to create practice-level Procedure Lists via the Settings sub-menu.

Once the Procedure Lists area has been accessed, you can create and maintain procedure lists. In the Procedure Lists screen, you will see any practices that have procedure lists configured. To maintain an existing procedure list, select the applicable list under the practice name. To create a new procedure list, select the Create List option.

                   

When creating a new procedure list, you can select which practices you want the list to be available for, and then tap the Create button. In the Edit Procedure List screen, you can then enter or modify a List Name, and then add procedures by selecting the Add Procedure option. When the Add Procedure option is selected, you can search for and select the applicable procedures to add to the list in the Procedure Search screen.

When the procedures are selected, they will be added to the Procedures list in the Edit Procedure List screen. In the Edit Procedure List screen, you can add additional procedures by clicking the Add Procedure option. You can remove any added procedures that you do not want to include in the list by tapping the Trash button next to procedure. Once all procedures have been selected for the list, you can tap the Save List option. To remove the list, you can tap the Delete List option.

When procedure lists have been created, they will appear in the Procedure List screen when entering a procedure for charge capture for the applicable practices.

                    

                    

How do I use it?

Upon upgrading the ChartMaker Medical Suite, as well as the Mobile App, these changes do not require intervention on the user's part in order for them to be displayed. You do, however, need to be enrolled for the Mobile App. If you are not yet enrolled, you can enroll here.

ChartMaker® 2016 Software Release 6.2.1

Here are some of the main highlights in ChartMaker® Medical Suite 2016 (file version 6.2.1). To read a full list of enhancements, view the Release Notes.
Manage Direct Messaging Addresses

Where can I find it?

Clinical: To-Do > Direct Messaging > Manage Direct Addresses

What do I need to know?

The system has been updated with a new Direct Address Manager dialog that offers you the ability to administer not only which users can send and reply to direct messages, but also determine which specific addresses they can use when sending and replying to them. This allows you to limit who can send messages, and for whom, to ensure that only the appropriate users are sending direct messages for appropriate addresses.

Only users authorized with the Manage Direct Addresses privilege (configured via Edit > System Tables > User) will be allowed access to the Direct Address Manager dialog.

The system will default with the Use Simplified Direct Messaging option selected, which allows all active users to send direct messages for all valid direct message addresses in the practice. Likewise, when this option is selected, the Users and Associated Addresses sections will be disabled.

 

When the User Simplified Direct Messaging option is deselected (unchecked), the Users and Associated Addresses sections will become active, allowing you to assign specific direct message addresses for users.

To assign an address for a user, highlight a user in the Users section, select the applicable addresses in the Available Addresses column, and then click the > button. The selected addresses will then appear in the Assigned Addresses column, and these are the addresses that will be available in the From field of the New Direct Message dialog when sending and replying to direct messages.

Assigned Addresses can be removed for the selected user by highlighting the applicable address, and then clicking the < button.

When the User Simplified Direct Messaging option is deselected, if a user is not assigned an address, they will not be allowed to send or reply to direct messages. This is how the administrators would limit who cannot send and reply to direct messages.

How do I use it?

You will need to be authorized with the Manage Direct Addresses privilege (configured via Edit > System Tables > User) to access the Direct Address Manager dialog. Authorized users can access the Direct Address Manager dialog by clicking To-Do > Direct Messaging > Manage Direct Addresses... Configure the address information as desired, and then click OK to save your changes.

Export Patient Data

Where can I find it?

Clinical:
Chart > Export > Patient Data
Chart > Export > To HIE

What do I need to know?

The Export Patient Data dialog has been redesigned and updated with ability to export a Clinical Summary document for a single patient using the Note Selection (Clinical Summary) option; or export a Continuity of Care Document (CCD) for a single patient, or for multiple patients using the Date Range option. Do note, however, when accessing this dialog when a patient’s chart is opened, that patient will default as the selected patient and you will not be able to export CCDs for multiple patients, just for the selected patient.

When the Note Selection (Clinical Summary) option is selected, the Patient section allows you to search for and select the patient for whom you would like to export a Clinical Summary. The Options section allows you to select the Note for export, view Previous Summaries for the selected patient, configure the user Preferences for the clinical summary, Password protect file, as well as Close window after Save/Print. These options work as they did in previous versions of Clinical, however, when the Password protect file option is selected, a Document Encryption dialog will appear allowing you to enter and verify a document password after the Save or Print button is clicked.

When the Date Range option is selected, you can configure a From and To date for the date range you would like to capture in the exported document. The Patient section allows you to search for and select patients for whom you want to include in the CCD. Patients are selected by highlighting applicable patients in the search results (upper) pane, and clicking the Add selected patients button. Likewise, patients can be removed from the selected patients (lower) pane, by highlighting the applicable patient(s), and then clicking the Remove patients button.

The Options section allows you to select the Provider, Document Type, Password protect file, as well as Close window after Save/Print. These options work as they did in previous versions of Clinical, however, when the Password protect file option is selected, a Document Encryption dialog will appear allowing you to enter and verify a document password after the Save or Print button is clicked.

Due to the changes made to the Export Patient Data dialog, as well as to streamline functionality, the HIE Export options have been moved to a separate HIE Export dialog (accessed via Chart > Export > To HIE). The Patient List, Provider Selection, HIE Selection, and Note Selection options work, and will become active, as they did in previous versions of Clinical.

 

How do I use it?

Upon upgrade, click Chart > Export > Patient Data to export patient data to a file or to print that data. Configure the various options for the patient data you want to export, and then click the Save or Print button. Click Chart > Export > To HIE to export patient data to a Health Information Exchange. Configure the various options for the patient data you want to send, and then click the Send button.

Schedule Patient Data Export

Where can I find it?

Clinical: Chart > Export > Schedule Patient Data

What do I need to know?

The system has been updated with a new Schedule Patient Data Export dialog (accessed via Chart > Export > Schedule Patient Data) that gives you the ability to configure scheduled exports of patient data. You can Add multiple exports as your needs dictate, modify the configurations of those exports via the Properties button, and Remove export configurations when they are no longer needed.

When adding, or modifying, scheduled export configurations via the Add and Properties button, you will access a Schedule Patient Export dialog that allows you to configure the various parts of the scheduled export from General information, to the Schedule parameters, to the Patient Selection process, to Information Selection of data to be sent, to a Summary of the scheduled export configuration.

In the General stage, you can Name the export configuration you are adding or modifying, as well as configuring the Status to enable or disable the export. The Output directory field displays the location where the generated export file will reside when finished.

In the Schedule stage, you can choose when you would like to Start the export, whether it starts Now, or Later at a selected date and time. You can also determine the Frequency in which the export will be performed: One Time or Recurring. When the Recurring option is selected, you can choose whether the export will occur Daily, Weekly, or Monthly.

When Daily option is selected, you can choose to export every user-configured number of days, or every weekday. When the Weekly option is selected, you can choose to export every user-configured number of weeks. When the Monthly option is selected, you can choose to export every user-configured number of months, or on a specific day of the week for every user-configured number of months.

In the Patient Selection stage, you can choose patients by Provider or Patient’s name. When the Provider option is selected, you can select the applicable provider, and then select patients based on patients seen in the last user-configured days, months, years, or a selected date range. When the Patient’s name option is selected, you can search for and select applicable patients in the system.

In the Information Selection stage, you can the amount of information to be included in the export. Here you can select to include all information from the last visit, all information from all visits, all information for the user-configured number of last days, months, or years, or for a selected date range.

In the Summary stage, you will be able to review the scheduled export configuration. If the information appears correct, you can click the Finish button. The scheduled export will become active and you will be returned to the Schedule Patient Data Export dialog where you can add, modify, and remove scheduled exports as needed.

How do I use it?

Upon upgrade, click Chart > Export > Schedule Patient Data to add, modify, or remove a scheduled export. Once the Schedule Patient Data Export dialog has been accessed, click the Add button to create a new scheduled export, configure the General information, the Schedule parameters, the Patient Selection process, Information Selection of data to be sent, and then when finished in the Summary section, click the Finish button.

To modify a scheduled export, highlight the applicable export in the Schedule Patient Data Export dialog, and then click the Properties button. You can then click through the various sections, making the applicable changes, and when finished, click to the Summary section, and click the Finish button.

To remove a scheduled export, highlight the applicable export in the Schedule Patient Data Export dialog, and then click the Remove button. At the confirmation dialog, click the Yes button.

Import Patient Data

Where can I find it?

Clinical: Chart > Import > Patient data and Chart Notes

What do I need to know?

The Import Document dialog has been updated with an Import Configuration section that allows you to select, via the Configure button, what sections of the imported document, and the order they will appear, in the chart note.

After the Configuration button is clicked, a CDA Section User Preferences dialog will appear allowing you to select which sections you want to be displayed, as well as the order in which those sections should appear. Only those sections that have a check in the Display column will initially appear in the chart note. To change the order of a section, highlight the applicable section, and then use the Move Up and/or the Move Down buttons to modify that sections position.

Whenever a user modifies the preference settings in the CDA Section User Preferences dialog and saves those changes by clicking the OK button, the system will save these user-specific preferences, and the selected sections to display and order will default when importing subsequent documents for the user.

After the parameters are configured for the imported document and the Finished button has been clicked, the patient’s chart will open with the Clinical Document embedded in the note with a new display widget. The new display widget has a Configure display button and Print button at the top left of the display widget that allows you to override the display configuration for this specific note, if desired, and print the information in the imported document per the display parameters selected.

When you click the Configure display button, a CDA Section User Preferences dialog will appear allowing you to select which sections you want to be displayed, as well as the order in which those sections should appear. Do note, only those sections contained within the imported document will be displayed as selectable options. Also, any modifications made in the CDA Section User Preferences, accessed via the display widget, will be for that specific note only and will not affect any default settings configured in the Import Document dialog.

How do I use it?

Upon upgrade, click Chart > Import > Patient data to import a document, and when in Import Document dialog, click the Configure button to choose the type of data and the order that information will be displayed, and then click the OK button. You can then continue with the import. After a document has been imported, you can click the Configure display button in the top left of the display widget to modify what information and the order that information appears.

Vitals Widget Updated to calculate Body Surface Area

Where can I find it?

Clinical: Chart Notes

What do I need to know?

The Vital Signs Entry dialog has been updated with a BSA section, when configured to display via the Template Editor, below the BMI section, that will automatically calculate the Body Surface Area, when the Height, or Length, and Weight is entered in the Vital Signs Entry dialog. The BSA will be recalculated whenever a modification is made to the Height, Length, or Weight fields. Likewise, the system will display the BSA in red to warn when the calculated value is outside the preconfigured high and low warning limits. When a BSA is configured, it will be outputted in the chart note and will be tracked in the History tab.

 

How do I use it?

Upon upgrade, you will need to access the Template Editor, select the applicable chart template with the Vitals widget you would like to display the Body Surface Area, right-click on the Vitals button, and select Edit Properties… In the Vital Signs Preferences dialog, highlight the Body Surface Area (BSA) option, check the Show vital sign option, and then configure the Settings preferences as needed. When finished, click the OK button and be sure to save the chart template. The BSA will then be calculated in the Vital Sign Entry dialog whenever Height, or Length, and Weight is entered for the patient.

STI Quality Reporting Registry (STI MIPSPRO)

Where can I find it?

Clinical: Once enrolled and activated, the system will automatically upload patient information from your system to STI MIPSPRO, and will continue to upload data on a nightly basis throughout the reporting period.

What do I need to know?

The system has been updated to send patient data to the STI Quality Reporting Registry (STI MIPSPRO) that allows MIPS Eligible Clinicians (ECs) to easily track and report their MIPS quality measures. With STI MIPSPRO, ECs can continually follow their progress throughout their MIPS performance period and make any necessary changes before submitting their data.

With the STI MIPSPRO you can select the various quality measures your office wants to qualify for (at least 6, but you can select as many as 50 measures), and then as your data is transferred from Clinical to STI MIPSPRO you have access to CMS Performance and Quality Score reports that present an overview of your progress, and STI MIPSPRO will also determine the best 6 measures to determine your MIPS Quality Score.

In addition to performance and quality reports you have access to detailed raw patient and visit data to view how measures are determined at the visit level and how those measures are either met or not. See Figure 26. Throughout the reporting period you can make modifications to patient chart notes in the Clinical system when needed, and that information gets updated within the STI Quality Reporting Registry daily, just as any new data gets updated daily.

And once your reporting period is over, and you have sufficiently tracked your reporting, STI MIPSPRO will be there to provide data validation and finalize your data for review and attest your Quality reporting data.

How do I use it?

To utilize the STI Quality Reporting Registry (STI MIPSPRO), there is an enrollment process and additional fees per provider. The fee is waived for MIPS Assistance Program clients. See the Quality Reporting Registry (MIPSPRO) enrollment form on our website here, http://sticomputer.com/quality-registry-enrollment/, for enrollment details and pricing. Once you are enrolled and activated for STI MIPSPRO you will be provided with access information to the registry and further instructions for use.

ChartMaker® 2016 Software Release 6.2.0

Here are some of the main highlights in ChartMaker® Medical Suite 2016 (file version 6.2.0). To read a full list of enhancements, view the Release Notes.
Allergy Widget Updated

Where can I find it?

Clinical: Chart Notes

What do I need to know?

The Active Allergies dialog (in previous versions Active Allergy dialog) has been redesigned to provide increased speed and performance, ease of use, as well as enhance the overall user experience.

The updated Active Allergies dialog contains buttons for adding (Add), removing (Remove), reviewing an individual allergy (Review), and reviewing all allergies (Review All). The column headings have also been updated to better identify the information being displayed, and new columns have been added for Reaction SNOMED and Severity, which allow you to configure applicable SNOMED codes for the reaction, as well as the severity of the allergic reaction (Fatal, Life threatening severity, Mild, Mild to moderate, Moderate, Moderate to severe, and Severe) respectively.

You can add SNOMED codes for the reaction by clicking the Add or Edit button in the Reaction SNOMED column. This will open the Selected SNOMEDs dialog where you can select among the Reactions listed with their accompanying SNOMED codes, or you can click the Search button and search for specific SNOMED codes as needed.

The Select Allergy dialog, accessed when clicking the Add button to add a new allergy, has also been updated. A new Allergy Type field allows you to select Drugs, Groups, or Ingredients when searching for allergies. Likewise, you have the ability to select a Search Type (Contains, Equals, or Starts With) for your search. The Search Type field defaults to the Starts With option. Once the applicable allergy is located you can select that allergy by either double-clicking that allergy, or highlighting it and then clicking the Select button.

When removing allergies for a patient, by highlighting the applicable allergies and clicking the Remove button, a new Remove Reason dialog will appear that allows you to configure a reason you are removing the allergy. If multiple allergies were selected, the reason entered will be used for all of those selected allergies.

When you have finished configuring allergy information in the Active Allergies dialog, you must press the OK button to activate these changes. If you click the Cancel button or close of out of the dialog, your additions and modifications will not be saved. Once the OK button has been clicked, the updated allergy information, along with any configured SNOMED codes, will appear in the patient’s History tab. Likewise, the Audit Trail will be updated with applicable allergy events.

How do I use it?

In a chart note, click the Allergy widget to open the dialog. Enter applicable information and click OK to save your changes.

ChartMaker® PatientPortal now includes Prescription Saving Materials

Where can I find it?

ChartMaker® PatientPortal: Messages > Prescription Savings

What do I need to know?

The system has been updated so that whenever a patient is registered and activated for the ChartMaker® PatientPortal, any applicable patient saving (ScriptGuide and eCopay) materials, generated when prescribing or renewing a medication, will be automatically uploaded to the patient’s PatientPortal account and the patient will receive an email notification once they arrive.

In the PatientPortal site, the Home screen will show the number of unread prescription savings. Likewise, the Message tab has been updated to have an Inbox and Prescription Savings options.

When the Prescription Savings option is accessed, the patient saving (ScriptGuide and eCopay) materials will be listed in date order of when they were received. The right side will show an image of all pages for the savings material. The patient has the option to print and to delete these as desired. The PatientPortal will also run a nightly process to purge any savings material that is older than 30 days from the date it was received

How do I use it?

Upon upgrade, whenever a medication is prescribed or renewed for a patient that includes any patient savings materials, and that patient is registered and activated for the ChartMaker® PatientPortal, the system will automatically upload those materials to their PatientPortal account. There is no additional user intervention needed.

Screening Widget Updated

Where can I find it?

Clinical: Chart Notes

What do I need to know?

The Screening widget has been updated with ability to access questionnaires for the Quick Depression Assessment Panel (PHQ9) questionnaire, and the Generalized Anxiety Disorder (GAD7) questionnaire.

Currently, there are three questionnaires available to configure for patients: the Social, Psychological and Behavioral questionnaire, the  Quick Depression Assessment Panel (PHQ9) questionnaire, and the Generalized Anxiety Disorder (GAD7) questionnaire. Depending how the screening button is configured in the template editor, all three questionnaires can be accessed in Screening dialog via corresponding buttons at the top of the dialog; or any combination, up to the three available, of those questionnaires could be available via the Screening button.

The Quick Depression Assessment Panel (PHQ9) questionnaire is accessed by clicking the corresponding button at the top of the dialog. After the questionnaire is accessed, you can configure the answers for the various questions (Not at all, Several days, More than half the days, Nearly every day, and Declined to specify).

The first nine questions have a measured Total Score based on the answered questions above that allows you to quickly determine the severity of the screening and thereby offer further testing or treatment as needed. If you click the Total Score link, additional information is provided that displays how the scoring is conducted and providing further information.

The Generalized Anxiety Disorder (GAD7) questionnaire is accessed by clicking the corresponding button at the top of the dialog. After the questionnaire is accessed, you can configure the answers for the various questions (Not at all, Several days, More than half the days, Nearly every day, and Declined to specify).

The seven questions have a measured Total Score based on the answered questions above that allows you to quickly determine the severity of the screening and thereby offer further testing or treatment as needed.

For each of the questionnaires, you have the ability to determine how this information is outputted to the note. You can choose only to output only the Title, to output the configured information in List format, or to output the configured information in Paragraph format. When information is configured in the Screening dialog, the applicable LOINC codes will be attached to the options selected and the information will also appear in the History tab for the patient.

How do I use it?

Upon getting the upgrade, in the Template Editor, you have the ability to configure which questionnaires you want to be accessible in each Screening widget that is  added to applicable chart note templates. Once the widget has been added to a template, simply click the Screening button from inside a chart note to access the Screenings dialog. Then select from the applicable questionnaire, configure the applicable options, and then click the OK button once finished.

Direct Messaging Updates

Where can I find it?

Clinical: To-Do > Direct Messaging > Send Message and the To-Do List.

What do I need to know?

The New Direct Message dialog has been updated with a CC field allowing you to carbon copy recipients when sending and replying to direct messages. The CC field functions in the same manner as the To field.



The Direct Message dialog has been updated with a Reply All button allowing you to reply to all recipients included in a multi-recipient direct message. When the Reply All button is used, all recipients in the message will appear in the To: and CC fields respectively.

The system has also been updated so that when adding a patient to a direct message, the patient’s first name, last name, date of birth, gender, and zip code will be required and sent with the direct message. If this information is missing from the patient’s record, a warning message will be generated indicating that the patient cannot be attached to the direct message due to the missing information.

 

How do I use it?

Upon upgrade, the CC field and the Reply All button will appear in the applicable Direct Messaging dialogs. When using the CC field, you select recipients in the same manner as you would select recipients in the To field. The Reply All button works in a similar manner as the Reply button, but will include all the recipients included in the original message.

Patient Previous Name, Sexual Orientation, & Gender Identity

Where can I find it?

Practice Manager > Patient tab > More Patient

Clinical> ID tab > Additional Info

What do I need to know?

In Clinical, the Additional Patient Information dialog has been updated with a First, a Middle, and a Last name field where you can view or configure any previous name that the patient may have previously had. Information added or modified in the previous First, Middle, and Last Name fields will be updated in the Audit Trail. Likewise, whenever a previous First and Last name is entered, the previous name information will be included in any Transition of Care (CCDA) documents exported from the system.

The Sexual Orientation and Gender Identity sections of the Additional Patient Information dialog have also been updated so that the various orientation and identity options match the SNOMED-CT code descriptions associated with those options. Likewise, when you hover over these orientation and identity options with your mouse pointer, a tool tip pop-up will display the SNOMED code associated with that option.

In Practice Manager, the More Patient Information dialog has been updated with a Previous First Name field, and a Previous Middle Name field, where you can view or configure any previous first and/or middle name that the patient may have previously had.  Information added or modified in the Previous First, Middle, and Last Name fields will be updated in the Audit Trail. Likewise, whenever a previous first and last name is entered, the previous name information will be included in any Transition of Care (CCDA) documents exported from the system.

The Sexual Orientation and Gender Identity sections of the More Patient Information dialog have also been updated so that the various orientation and identity options match the SNOMED-CT code descriptions associated with those options. Likewise, when you hover over these orientation and identity options with your mouse pointer, a tool tip pop-up will display the SNOMED code associated with that option.

How do I use it?

In Clinical, access the patient's ID Tab, and then click the Additional Info button. Enter applicable information and click OK to save your changes. In Practice Manager, access the patient in the Patient screen, and then click the More Patient button. Enter applicable information and click Save to save your changes.